Cost and Security Management
- EZ Accounting
- Enhanced Locked Printing
EZ Accounting
Solution Overview
Assess your document output expenses by monitoring all MFPs connected to your network. Create detailed reports, which track usage history grouped by departments, divisions, users, or MFPs.
Main Features
- Tracks Activity by User – Access to MFP features requires a pre-assigned user code, which accurately tracks all activity for future reporting.
- Creates Detailed Reports – Administrative and end-user reports provide detailed information on all activity and allow costs to be associated for tracking or user bill-back purposes.
- Provides Advanced Tracking – Supports tracking of printing and copying but also can accurately track all scanning and outbound faxing activity for advanced reporting.
- Accurately differentiate between black & white and color pages within the same job – so administrators can expect completely accurate results from every report.
- Create reports in either XLS or CSV format.
Solution Benefits
- Cost effective accounting solution for output tracking and charge-backs.
- Automates the process of allocating costs back to end users or departments for document output.
- Gives you a controlled method of offering color output whilst accurately tracking individual usage.
- Eliminate disputes over document output costs.
Implementation
- EZ Accounting can be installed onto any administrative computer, eliminating the need for a dedicated accounting server on the network.
- No additional software is necessary for the MFPs; they need only be connected to the network in order to be accounted for.
Using EZ Accounting
- Administrators can monitor usage of resources for every MFP connected to the network, and set cost parameters specific to each function of the MFP directly from their PC.
- With usage statistics collected periodically for report generation, administrators can assess document reproduction costs and use reports for charge-back billing.
About Enhanced Locked Printing
Enhanced Locked Print is a cost-effective solution for storing, releasing and managing your confidential document output
Solutions Overview
Benefits
- Users can safely send documents to printers where they are securely held until released by the authorized user
- Documents cannot be picked up at the printer by another user – protecting information confidentiality
- Documents stored at the printer are encrypted (information cannot be compromised if hard drive is stolen)
- Provides the benefits of centralized output devices - increased functionality plus reduced printing, maintenance and ownership costs, without compromising document security
Major Applications
- Document security in a shared printing environment
Using Enhanced Locked Print
- User simply selects “Print” from their PC and sets the job to "Locked Print"
- User enters username and 4-digit pass-code (username and pass-code can be stored for automated entry)
- After arriving at the shared Multifunctional printing device, user enters username and pass-code to see all jobs
- Selected jobs are printed
- Jobs stored on the printing device are retained even when the device is powered off
Implementing this Solution
- Enhanced Locked Print is installed to the Multifunctional printing device either via embedded firmware (SD Card) or remotely via Web Interface
- No additional hardware or software minimizes deployment costs
- Administrators and users can configure Enhanced Locked Print through a simple web browser-based interface
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